Pacific Office Automation

  • Contracts Administrator (Entry Level)

    Job Locations US-OR-Portland
    Job ID
  • Overview

    Pacific Office Automation is looking for an Entry Level Customer Service/Contract Administrator to join our team at our headquarters in Beaverton, Oregon.  Are you a detail-oriented individual looking for stability in a career with a fast-growing company? Are you ambitious, autonomous, and focused on problem-solving? If so, we are looking for you. 



    As an Entry Level Customer Service/Contract Administrator, your responsibilities will include:

    • Invoicing customers with OMD software
    • Answering phone calls with excellent customer service
    • General sales support including maintaining spreadsheets
    • Coordinate with others to ensure proper billing and collection of contractual revenue
    • Assist with miscellaneous tasks as assigned
    • Analyze sales contracts to properly invoice customers
    • High multi-task position with several projects in process at all times
    • Maintain detailed and organized files
    • Develop and prepare regular reports on the status of contracts
    • Track customer payments and deadlines

    Job Requirements:

    • Task-oriented mindset
    • Associates Degree preferred, but not required as we are willing to train the right team fit
    • Excel, Word, and spreadsheet proficient
    • Professional phone etiquette and outstanding interpersonal skills
    • Ability to multi-task in a fast-paced environment and maintain accuracy
    • Strong ability to prioritize, managing both time and tasks
    • Advanced problem solving skills and analytical thinking
    • Attention to detail is a must

    What we offer:

    • Range of pay DOE with the opportunity to gain responsibility and growth based on performance driven reviews
    • Full Medical/Dental/Vision Insurance Coverage
    • 100% Matched 401(k)
    • Flexible spending programs
    • End of year celebration, company/team annual retreats and a team player environment

    About POA:


    Established in 1976, Pacific Office Automation is a local, family-owned company with 25 branch locations within Oregon, Washington, Utah, Arizona, New Mexico, California, Idaho and Colorado. We are the largest independently owned document imaging dealership on the West Coast. With over 40 years of success in office equipment and technology sales/service, our growth and reputation has afforded us great relationships with top manufacturers such as: Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark and many more.


    We are a company with deep roots in the West, employing 1000+ hardworking men and women that are dedicated to delivering state-of-the-technology and award-winning customer service. Advancement opportunities are available.



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